CHACOMBE PARISH COUNCIL

Minutes of the Annual General Meeting of the Parish Council held on

Monday, 10th May 2004 at 7.15pm in the Village Hall.

 

Present: Cllrs. Harper, Coates, Woolley, Jenkins. Reid, Wyatt and Clerk.

 

Apologies:    Cllrs. Jones and White

 

Public Time.

Election of Chairman. Cllr. Harper was re-elected having been proposed by Cllr. Woolley and seconded by Cllr. Coates.

 

Acceptance of Office

Cllrs. Harper signed his acceptance of office.

 

Election of Vice-chairman

Cllr. Woolley was elected Vice-chairman having been proposed by Cllr. Coates and seconded by Cllr. Reid.

 

Reports from Councillors as representatives on other organisations.

 

Chacombe School. Cllr. Harper reported that the Board of Governors had met four times during the year with Safety & Site, Finance, Staffing & Resources and Curriculum sub-committees meeting at other times. It is expected that the new classroom will be ready for September 2004.

*Mrs Kathleen Flower had produced a comprehensive report for the Annual Parish Meeting on 27th April and the Council agreed to adopt this report for the year.

Allotments. *Cllr. Harperıs report from the APM was adopted.

Village Hall. Cllr. woolley had not been able to attend many meetings and had tried to contact the Chairman, Bob Blake, for an update on the current situation regarding the extension to the Village Hall. In the absence of a report, Cllr. Wyatt offered to give some information, as his wife is a member of the Village Hall Management Committee. The second part of the Lottery application is nearly completed and there will be further information regarding SNC grant availability after 11th May. The Hall will not have to close as long as work is in progress and progress is good. Cllr Wyatt will request a report from Mr Blake.

Playing Fields. Cllr. Jones was present to give a report.

 

Appointment of representatives to the above organisations

Chacombe School: Cllr. Harper had been re-elected as a governor and would continue as the

representative.

Allotments:   Cllr. Harper

Village Hall: Cllr. Woolley

Playing Fields: Cllr. Jones would be asked if he would continue to represent the Parish Council.

 

* See APM minutes

 

Adoption of Standing Orders

Cllr. Woolley proposed that the Orders be adopted, was seconded by Cllr. Wyatt and agreed by the Council.

 

Financial statement: Year ending 31th March 2004

The Council agreed to accept the report given by the Clerk to the Annual Parish Meeting on 27th April.

 

Expenditure:

 

Income:

101108

NACRE Membership £30

Precept £52500

101109

BT £60.51

 

101110

TreeTopsCom Ltd £176.25

 

101111

ABB £117.49

 

101112

PowerGen £115.90

 

101113

David Grainger £135.13

 

101114

Jeffs Coaches (March) £8000

 

101115

Clerkıs expenses £29.38

 

Direct Debit

CPRE Membership £25.00

 

101116

Winged Fellowship £75.00

 

 

 

The following payments were authorised: David Cochrane £169.84, NPFA £100. Jeffs Coaches (April) £120, Allianz Cornhill £582 and Architec (domain name renewal) £9.40k

 

Correspondence

 

EMDA News

NCC        Notification of additional journey Service 500 Banbury to Brackley 650am at Chacombe. Brackley to Banbury 740am at Chacombe

NALC  in association with Northamptonshire County Training Partnership. Outline training programme for 2004

Brackley & District Mencap Society. Newsletter Spring 2004

NCC/Atkins Bus Time-tables

NCC Voluntary Sector Support Newsletter

SNC S/2004/02641P Two storey extension at front of 38 Thorpe Road. Pennission refused

SNC South Northamptonshire Local Development Framework Issues Report. Reply by 18th

June.

SNC South Northamptonshire Village Directory

NCC Notice of Temporary Road Closure B4525

NCC Community Scrutiny Committee Minutes from 8~h April and agenda and papers for 6th May

NACRE Information to update database of parish newsletters and editors.

NALC Employment Equality Regulations

³The Playing Field²

Clerkıs training bursary fund (only open to Parish Councils with an annual audited turnover of less than £10000)

The Countryside Agency Vital Villages Programme 2004 ‹ 05. Funding reduction. Letter from Ted Garrett re: Annual Parish Meeting. The Clerk was asked o reply to the letter expressing the Councilıs agreement with the comments made about the poor attendance at the meeting The (Jerk was also asked to write to (Iıounty Councilsıor Malcolm Afddren expressing

its disappointment at his failure to reply to the invitation to the APM.  A review of this years

APM would be an agenda item for Juneıs meeting.

SNC South Northamptonshire Arts News Issue 17

 

SNC         European Parliamentary Election Thursday I 0ı~ June. East midlands, South Northamptonshire Area ‹ poster for notice board

Locke & England Auctioneers & Valuers want to advertise in local newsletters and

magazines.

NCC Community Scrutiny Committee. Additional papers

SNC Council can co-opt to fill casual vacancy

South Northamptonshire Youth Council. Seeking views of Parish Council regarding the setting up of a Coffee Shop and young peopleıs involvement with Parish Council?

HLB AV Audit. Audit date: 26th July 2004.

Display notice from 14 June ­ 27th June

Make accounts available from 28th June ­ 23rd July

SNC Article on Stray Dogs for inclusion in Juneıs Chimes. Pass to Chris Reid

SNC Noise Action Day 27ıs May 2004. Cllr Harper offered to complete a questionnmre

Cllr. Jenkins e-mail re: traffic control measures

Cllr. Jenkins e-mail re: traffic control measures. It had been agreed that the 30 mph signs would be moved to the edge of the village.

 

SNC Planning applications e-mailed week ending: 7/4/04, 14/4/04. 21/4/04 28/4/04 and 5/5/04

 

Brochures:   Glasdon ­  litter bins, Husson Playground Equipment, Haddoncraft Forge

 

The Post Office

The Parish Council had received a letter from Mr & Mrs Somerton who wanted the Council to

know that they intended to stay at their present address. A meeting had been arranged with the

Rural Transfer Advisor for 12th May with a view to trying to find an alternative location for the Post Office.

 

Risk Assessment

A copy of the updated Risk Assessment was circulated at the meeting and it was reviewed and accepted as a true record of the Councilıs position.

 

Insurance renewal premium and Playing Fields Insurance

The trusteeship had passed from the Playing Field Management Committee to NPFA and this had reduced the premium payable to AlIian~ Cornhill from £631.79 to £582. Cllr. Woolley proposed that the premium should be paid and this was seconded by Cllr Wyatt. Although the NPFA had not intended to collect a contribution from individual Playing Fields, there had been an increase in the number of claims and each Playing Field was being invoiced for £100. Cllr. Woolley proposed that £100 was paid and this was seconded by Cllr Wyatt.

 

AOB

 

1.       Dates of meetings for 2004 ­ 2005 were distributed.

2.       Cllr. Harper advised that the overflow of water in Middleton Road had been reported to Highways.

3.        The dropped kerb sites had been identified.

4.      Cllr. Wyatt and Jenkins reported that fly tipping had taken place and that rubbish was being dumped and burned in Thorpe Road. The 7.5 ton road sign was lying in the hedge.

5.       It was noticeable that the pot-holes around the village were getting worse.

6.       The Council had received a complaint about two dogs that had come over the wall by the Priory and were not being controlled by their owner. The Dog Warden would be informed.

7.       Cllr Reid informed the Council of his intention to resign as Footpath Warden but would continue in the role until a replacement could be found. Cllr. Jenkins and Cllr. Coates expressed an interest

 

Meeting closed at 8.50 pm.

 

The next meeting will be held on 7th June 2004 at 7.15pm.