CHACOMBE PARISH COUNCIL
Minutes of the Parish Council Meeting held on Monday, 6th December 2004 at 7.30pm in the Village Hall.
Present: Cllrs. Coates, Jones, White, Woolley, Reid, Offers, Jenkins, Harper and Clerk.
Apologies: Cllr. Wyatt
Public Time.
Mr Peter Gliwitzki, 14 Thornhill raised his objections to the planning application S/2004/1612/PO for the erection of two storey chalet style bungalow and a detached building at rear to provide garaging for both existing and proposed dwelling at Lyddon Lodge, Thorpe Road.
Mr Glen Gilbert attended to hear the Parish Councilıs comments regarding the planning application S2004/1524/P for a two storey extension at side to provide ground floor annexe for elderly parents and first floor bedroom for existing dwelling at 20 Bennett Close.
Minutes of previous meeting on 1st November: adopted and signed.
Matters arising
There were no matters arising except for those that had already been included as agenda items.
Finance
Internal control to be completed as of end of November
Expenditure Income
101144 New Residentıs Social: Cllr Jenkins £22.62
101145 New Residentıs Social: Cllr Woolley £40.00
101146 Jeffs Coaches (Oct) £80
Authorise: Jeffs Coaches (Nov) £80, retirement gift for Sue Kennedy £10, gift for litter-picker and Internal Auditor £35 and BT £54.52
EMDA Summary Report April ı03 04
ODPM New Ethical Framework Regulations will come into force as of 4th November
NALC ³Update² Oct/Nov 2004 (Distributed with Guidance for members from the Standards Board for England)
Northamptonshire Association Annual Report 2003 2004
National Association Report 2003 2004
A guide to becoming a Quality Council 5 copies
Information from National Association on SLCC Protocol and Agreement on Salaries and Variation of Employment Contracts
NACRE ³The Playing Field²
UK Car Kits Ltd
Community EcoCheck Northamptonshire
³Caring Matters² Autumn 2004
CPRE Northamptonshire. Agenda for AGM 29th November
Northamptonshire Police re: New Burglary Helpline
Northamptonshire Police Authority. Would the Parish Council like to nominate someone for an ³Unsung Heroes Award²?
EMDA News
Post Office Ltd Sheila Tilley returned telephone call and meeting has been arranged for 29th November at 10.30am at the G&D
Victim Support Thank you letter
e-mail from Jill Deacon re: Cheney Coaches. Driver of school bus cutting corner of plantation. Cllr. White will speak to Cheney Coaches.
The Standards Board for England. 1) Lobby Groups, dual-hatted members and the Code of Conduct: guidance for members booklet and
2) Local investigations: guidance for monitoring officers and standards committees booklet
CPRE Northamptonshire Planning Roadshow on 15th February 2005 at Parsons Memorial Hall, Great Houghton
CPRE ³Fieldwork² publication
CAB Information re: Home Visiting Service
e-mail from Julie Bryan 28 Poplars Road re: dim street light outside 5 Poplars Road. Councillors were asked to report any other dim lights to the Clerk.
SLCC Regional One Dayı Conference Tuesday 25th January 10.00 - 3.30pm at Wroxall Abbey in Warwick. Fee £45
NCC i) Next meeting of S Northants Area Committee will be on 16th November, 7.00pm at Springfields
ii) Community Scrutiny Committee. Minutes from 7th October and agenda for 11th November
iii) NCC/Atkins. Speed limit to be extended to the village name-plates on both Wardington Road and Banbury Road. The original proposal for Middleton Road and Thorpe Road will remain. Update: The limit could not be extended to include where the golfers cross on Middleton Road because it was not considered to be a residential area nor was there any street lighting
iv) Request for a representative to join Northamptonshire Local Access Forum (NLAF)
v) South Northants Area Committee Distribution List and minutes from 21st September and agenda for 16th November. Does the PC wish to continue receiving agendas and papers for the above Committee?
vi) NCC/Atkins Winter Service Leaflets ı04 05
vii) Consultation on Draft Community Fire Safety Improvement Plan Year 2 Action Plan (Integrated Risk Management Planning) Response required by 31st December
vii) New Bus Time-tables. Copies available from Ted Garrett, Shawn Collett, the George & Dragon and the Clerk
SNC i) S/2004/1041/P Chacombe Park. Additional details of landscape protection measures
ii) Request for village news to feature in SNC Review. Emma Saul 01327 322196 or emma.saul@southnorthants.gov.uk
iii) e-mail from technical.support@southnorthants.gov.uk Copy of standard response form. Comments on planning applications can be e-mailed to development.control@southnorthants.gov.uk
iv) Draft Supplementary Planning Document: The Reuse of Rural Buildings. Response required by 10th January
v) Winter Anti-Fly-Tipping Campaign for twelve weeks. Tel. 0845 2300226 Posters
vi) Replacement copy of the Sustainability Appraisal in Appendix F for the Draft Supplementary Planning Document The Re-use of Rural Buildings
vii) Planning applications week ending: 3/11/04, 10/11/04, 17/11/04, 24/11/04 and 1/12/04 received by e-mail
Agenda
3.1 Budget 2005 2006. Adoption for Precept.
The Clerk had amended the budget and it was proposed by Cllr Jones and seconded by Cllr White to accept the amendments as stated in the minutes of the last meeting. The Council agreed the adoption of the budget with the precept set at £10,500. The Chairman had made various enquiries regarding the use of the Village Bus and although only 15 people used the bus regularly, numbers were slightly higher during school holidays. With only 15 people using the bus it would actually cost less to pay for them individually to use the 500 Service than to contract Jeffs to provide the bus. Numbers using the Village Bus will have to increase for the Parish Council to continue to provide this service to the community.
3.2 Proposal to re-locate the Post Office
A meeting at the George & Dragon on 29th November was attended by Sheila Tilley from Post Office Ltd, Penny Wilkes, interested in running a part time counter service, Richard Phillips, landlord, Sue Shepard and James Harper. After a fairly lengthy discussion the consensus of opinion was that parties were sufficiently interested to at least inform Post Office Ltd that every effort would be made to try to establish a part time Post Office at the George & Dragon. This would give an extra six months beyond the temporary closure notice. The Parish Council agreed to send a questionnaire to all households to gauge a reaction to the proposal.
3.3 Planning Applications:
S/2004/1041/P New wing adjoining existing Care Home for 24 bedrooms, staff accommodation and ancillary rooms (Class C2), the altering of the existing access, including the removal of a wall and erection of a replacement wall. The applicant has agreed to fund NCC to undertake a traffic speed survey within the village of Chacombe and subsequent Traffic Regulation Order and associated signage. NCC has 24 months from when planning permission is granted to use the funds. After this time, if the money is not spent it will be returned to the applicant.
S2004/1524/P A two storey extension at side to provide ground floor annexe for elderly parents and first floor bedroom for existing dwelling at 20 Bennett Close. The Parish Council had no objections to this application. Update: Permission granted
S/2004/1612/PO Erection of two storey chalet style bungalow and a detached building at rear to provide garaging for both existing and proposed dwelling at Lyddon Lodge, Thorpe Road.
Mr Gliwitzki objected to the closeness of the proposed development, not only to the existing property on the site, but also to neighbours. The higher elevation of the proposed dwelling would seriously affect the privacy of 8 The Ring and be detrimental to the village scene on the edge of the Conservation Area. The Council also expressed concerns about the increased area of hard surfacing that could increase the risk of flooding.
S/2004/1622/LB Demolition of log store, repositioning of existing field gate and erection of new post and rail fence at Manor House, Banbury Road, Chacombe.
The Council had no objections.
3.4 Village Christmas Tree
The Clerk was seeking retrospective approval from the Parish Council for the tree that had been donated by a local resident and erected by members of Chacombe Sports & Social Club on the grassed area in front of the George and Dragon. Another local resident had offered to sponsor lights for the Christmas tree and it was hoped that these would be in place by the middle of December.
The Parish Council was unable to approve the idea, expressing concerns about safety and the threat of vandalism.
3.5 Revised application from plot holder for polytunnel
The Council had received an original request for a greenhouse in July 2004 and the Parish Council agreed to abide by any recommendations from the Allotment Association. The Association met in November 2004 and aware of the National Guidelines which stated that plot holders needed to obtain permission from the local council was asking the Parish Council to give permission for a 15ı long polytunnel. They have a life span of approximately 4-10 years and can be easily removed should the plot change ownership. The Council agreed to support the Associationıs decision.
AOB
1. Cllr Jones advised the Parish Council that the local resident who had loaned the Playing Field Trust £3,000 to enable the Skateboard Ramp to be built sooner than was hoped is now seeking to be reimbursed. The last safety inspection carried out by NPFA, who are now custodial trustees of the Playing Field instead of the Parish Council, had highlighted problems with the swings, the area around the swings, the entrance to the field and more serious faults with the slide. The Playing Field Management Committee would meet as soon as possible to address these issues.
Meeting closed at 8.50pm
The next meeting will be held on 10th January 2005 at 7.15pm.
The Parish Council enjoyed some Christmas refreshments provided by Cllr Jenkins.
pcmn088/ss 30/12/04