CHACOMBE PARISH COUNCIL
Minutes of the Parish Council Meeting held on Monday, 5th July 2004 at 7.30pm in the Village Hall.
Present: Cllrs. Harper, Coates, Wyatt, Jones, Jenkins and Clerk.
Apologies: Cllrs. White, Woolley and Reid
Public Time. Mr Mike Offers
Minutes of previous meeting on 7th June: Agenda item 3.1 amended to read: ³it is the only recognised conservation verge within a village in Northamptonshire² and under AOB the following was added ³a fence is blocking footpath AD3². Minutes were then adopted and signed.
Matters arising
1.1 Traffic calming petition
Mrs Evans had not been able to attend the meeting to see the petition handed over.
Finance
Internal control still needs to be completed as of end of May.
Expenditure Income
101122 Jeffs Coaches (May) £80
101123 Sophie¹s Silver Lining Fund £50
Authorise: David Cochrane £169.84, BT £92.33, Jeffs Coaches (June) £80, Powergen £115.90, ABB £126.21, Banbury CAB £20.00 and Clerk¹s expenses £53.06
Aragon Housing Association Keeping Rural Communities Alive affordable housing
NCC/Atkins New Area Maintenance Engineer for S Northants Carl Evans
Cherwell District Council. Cherwell Local Plan 2011 incorporating pre-inquiry changes
NPFA ³Fields Focus²
CCLA Investment Management Ltd COIF Charity Funds Changes to Administration
East Midlands Rural Business Desk Help for Rural Businesses
Clerks & Councils Direct July 2004
Alzheimer¹s Newsletter
NCC i) S Northamptonshire Area Committee Minutes of meeting held on 19th May and agenda for 7th July
ii) Community Scrutiny Committee Minutes of meeting on 10th June and agenda for 8th July
iii) Jason Travel for All
SNC i) Local information regarding road closure (A43 between Welsh Lane interchange and Towcester) for the Grand Prix
ii) Stock Options. Local Authorities are obliged to carry out a stock Option Appraisal
iii) Planning Application S2004/0069/P Conversion of redundant barn to dwelling at Tinkers Barn. Appeal by Mr R Tustian
iv) Telephoned Tom Livingstone re: Fence and Chacombe Brook. He would speak to Mike Smith about the fence and would send a copy of the Environment Agency¹s enforcement policy for dealing with structures that had been built without permission
v) Home Composting bins available at a reduced price.
vi) Peter Austin telephoned to say that because of the poor state of the road surface in Silver St North and the fact that the sweeper lorry would not be able to get to the area, he would arrange for the area to be swept by hand during the first week in August
vii) Planning applications e-mailed week ending: 9/6/04, 16/6/04, 23/6/04 and 30/6/04
Agenda
3.1 Appointment of Councillor to fill Casual Vacancy
Mike Offers was welcomed by the Chairman but as no Acceptance of Office form was available, this will be completed at the next meeting. The Declaration of Financial Interests form, the IDEA Guide and the Good Councillors Guide were all given to Mike. The Clerk needed to inform SNC of the appointment.
3.2 Allotment Association request from plot-holder for a greenhouse
The Council had received a letter from Mrs Kennedy, secretary to the Allotment Association, who had received a request from a plot-holder for a greenhouse. The Chairman advised the Council of an agreement that was set up in 1985 between the Parish Council and the Association whereby any requests to the Association needed the approval of the Parish Council. The Council had approved the erection of a poly tunnel in November but this did not mean that further requests would automatically be granted. Greenhouses are not allowed under the National Society¹s rules. It was agreed that the Allotment Association should consider the request and then inform the Council of its opinion.
3.3 Banbury Citizen¹s Advice Bureau request for donation
Cllr. Jones proposed making a donation of £20 and this was seconded by Cllr Coates. The Council asked the Clerk to forward the cheque.
3.4 Accounts & Audit ¹03 Œ04
The Statement of Accounts section of the Annual Return had been completed and this was signed by the Chairman and the RFO (Clerk). The Statement of Assurance was also approved and signed by the Chairman and the RFO. The Internal Auditor had completed a draft copy of her report. The date for the External Audit is 26th July.
3.5 Appointment of Footpath Warden
Cllr. Coates had contacted Rights of Way and had been told that he could only take on the role once they had received written confirmation from the Parish Council. He would also be required to be interviewed as to his suitability for the role. Cllr. Jones proposed and Cllr. Wyatt seconded, that Barry Coates should be nominated for the role of Footpath Warden. The Clerk was asked to write a strongly worded letter explaining that volunteers needed encouragement and support. In the meantime, until Cllr. Coates appointment was confirmed, the Clerk was asked to write to Rights of Way informing them of the two stiles on footpaths AD2 and AD4 and a fence across footpath AD3, all in Berry Close.
3.6 SNC Planning Applications:
S/2004/0911/P and 0912/LB Demolish log store and lobby and construct new
single storey extension and create and amend door openings at Manor House, Banbury Road
The Council had no observations.
AOB
1. Cllr. Wyatt and Cllr. Coates reported that the light at the top of Beanfurlong and the one at the top of Silver St were not as bright as usual.
2. Cllr. Jones informed the Council that he would be applying to build two starter homes on land to the north of Beanfurlong Cottage. The last owner of the cottage had rented this area of land for use as a garden.
3. Cllr. Jenkins wanted to know why pot-holes and damaged edges on the approach roads to the village had been marked with white paint but the ones in the village appeared to have been ignored. The Chairman advised that pot-holes within the village had already been reported
Meeting closed at 8.55 pm.
The next meeting will be held on 2nd August 2004 at 7.15pm.
pcmn083/ss 28/07/04