CHACOMBE PARISH COUNCIL
Minutes of the Parish Council
Meeting held on Monday, 1st March 2004 at 7.30pm in the Village Hall.
Present: Cllrs. Harper, Woolley, Wyatt, Jenkins, Jones, White,
Reid, Kennedy, Coates and Clerk.
Apologies:
Public Time.
Minutes
of previous meeting on 2nd February: adopted and signed.
Matters
arising
1.1 Playing Field Fence Tom Livingstone (SNC) had telephoned to advise that the matter was being dealt with. Update: It is anticipated that a post and rail fence, without an entrance, could be installed by the end of March.
1.2 Planning Applications.
S/2003/1464/P 40 bed hotel attached to Clubhouse and additional car-parking at Cherwell Edge Golf Course. Update: Permission refused.
S/2003/1731/P Two storey extension and Sun Room at Thornhill House.
Update: Permission granted.
S/2004/0055/P Land
adj. to 18 Thorpe Road. Amended plans received to show re-siting of vehicular
access to improve pedestrian visibility. Although this was considered an
improvement the Councilıs view had still not changed. Update: Permission granted
S/2004/0069/P Conversion of redundant barn to dwelling at Tinkerıs
Barn, Thorpe Road. Update:
Permission refused.
Finance
Internal control to be completed as of the end of March.
Expenditure Income
101098 Signs & Designs (NHW) £44.06
101099 Playground
Management £78.14
101100 Jeffs
Coaches (Jan) £80.00
Authorise: Chacombe
Sports & Social Club £1000, Chacombe Village Hall £1500, NALC Membership
and ³Update² subscription £154 50, Jeffs Coaches (Feb) £80.00, Chacombe School
£500, Chacombe Chimes £780 and Clerkıs Salary £750.
NALC ³Update² Jan. ı04 distributed prior to meeting
New Councillors basic procedures course Wed. 25th February
³Financial queries answered² course Wed. 10th March 2.00pm 4.30pm
Legal Topic note 30: Nuisance
Legal Topic note 3: Protection of ownerless Common land
Legal Topic Note 6: Private access to Councilıs Recreation Ground
³The Playing Field² Winter 03 04
ROSPA Childrenıs Playground Inspections
Northants Sport Conference 10th March
Church of England Table of Parochial Fees
NALC Help Desk re: Casual vacancies
E-mail from Charity Commission informing the Parish Council that the Annual Return had not been completed. E-mailed reply to say no annual return had been received.
NACRE SNRTP Transport
Needs Report Oct 2003 (Extract for Area 1)
Post Office Notice of Temporary Closure.
Post
Watch Doug Hillard had also telephoned to
advise the Parish Council that the situation was being monitored to ensure that
the Post Office used its best endeavours to re-instate the service. Advised of
temporary closure as from 24th February. Update: The Post Office will give Jan & Pete Somerton
three months to consider their options.
NPFA NPFA owned fields and Public Liability Insurance
ODPM Reply to Cllr. Jones letter Re: Planning and Compulsory Purchase Bill
Winged Fellowship Trust funding request. Aprilıs agenda.
Cherwell Vale NHS PCT Board Bulletin Feb. 2004
Mr Moore e-mail
re: stream and article in Chimes. The Clerk was asked to contact Jim Sokol
of the Environment Agency. Update: The stream is no longer a critical ordinary
watercourse and responsibility has reverted to NCC, SNC and riparian owners.
Tom Livingstone (SNC) informed the Clerk that enforcement action could be taken
if required.
CPRE ³Countryside Voice²
New membership card.
Raffle tickets
Houses and Gardens 2004 - Discounted entry
No public consultation on the Governmentıs 10 year Transport Plan.
NACRE Village of
the Year Competition 2004. Notification of this arrived too late to be
included on the agenda but the Council decided that it did not wish to enter
the competition.
Fax from Clarence Line re: call numbers for faults reported 16th February
Cynthia Spencer Hospice Appeal
NCC/Atkins Letter from Susan Mills re: Dropped Kerbs. Aprilıs agenda.
ODPM Local investigation of allegations of misconduct
NCC i) Supplementary Planning Guidance on planning obligations and education facilities.
Consultation Draft February
2004. Response by 13th April
ii) Community
Scrutiny Committee. Papers and agendas for 4th March
SNC i)
Broadband poster for display. What is the current situation? Does everybody
know? Update:
Cllr. Jones will write article for Aprilıs Chimes clarifying the situation.
ii) Animal Welfare Quarterly Report Nov Jan 04
iii) Planning applications week ending: 4/02/04 and 18/02/04 (posted) and 12/02/04 and 26/02/04 (e-mailed)
Agenda
3.1 Trees crown lifting
The Council had received the quote (£150 + VAT £26.25)
from Tree Tops.com. for cutting back the trees at the Village Hall and
Beanfurlong at the junction with Thorpe Road. The Clerk had also spoken to the
owner of the tree in Silver St. The Council agreed to accept the quote and Tree
Tops would be asked to carry out the work. Update: Work completed.
3.2 Replacement panels in
Bus Shelters
The Council agreed that wood
should be used to replace the missing panels. The Clerk was asked to inform
NCC. The Parish Council, however, was still not prepared to take over
responsibility for the shelters.
3.3 Village Hall re:
Funding Pledge
Cllr. Kennedy advised that
the lottery funding application was still in the process of being completed but
should be ready to be sent off in approximately two weeks, once it had been
checked and signed by the architects. The Parish Council had already promised
to contribute £1500 to the provision of disabled toilets and the cheque was
given to the treasurer.
3.4 Chacombe School Building Appeal
This request needed to be
considered in the light of the next agenda item. The Clerk informed the Council
that there was £1500 available to meet the two requests for funding. Cllr.
Jones proposed that £500 should be given to the school and this was seconded by
Cllr. Coates. The Council agreed.
3.5 Chacombe Sports Field
re: funding for Cricket and Football Clubs
Annual costs are currently
running at approximately £1400 and although there is no security of tenure and
the possibility that the use of the field could be withdrawn at any time, Cllr
Reid proposed that a one off payment of £1000 be made to help towards
maintenance costs. This decision would not prevent future applications for
funding. The Council wished to record that some of the money should be retained
for the purchase of mowers. Cllr. White seconded the proposal and the full
Council agreed.
3.6 Traffic calming in
Chacombe
Several issues emerged from
the meeting on 19th February. Those present were Cllr. Jenkins,
Susan Mills, Area Highways Manager, PC Martin Sargeant, Cllr. Harper and Sheila
Cheney, who will be replacing Susan Mills in the near future.
3.7 NALC Membership 2004 - 2005
Cllr. Kennedy proposed that
the Council paid £154.50 to include five extra copies of ³Update². This was
seconded by Cllr. Wyatt and agreed by the Council.
3.8 Annual Parish Meeting
27th April 2004
Invitations would be sent to
representatives of village organisations, posters would be displayed and
notification would be included in the Chimes. Cllr. Jenkins suggested that this
would be an appropriate time to hand over the petition that had been organised
by Mrs Evans. It is hoped that County Cllr. Malcolm Mildren will be able to attend.
3.9 Operation Springclean
Although this event was now
no longer being sponsored, the Council agreed that it would do its bit by
carrying out a litter pick along the approach roads to the village. Cllr.
Jenkins and Wyatt volunteered to do Thorpe Road, Cllr. Kennedy would do
Middleton Road and Cllr. Harper would do Banbury Road. Update: Mr Garrett will go a bit further along the Wardington
Road than he does for his normal litter pick.
AOB
1. The Thornhill road name signs had been pulled out of the ground. SNC had already been informed. Update: Should be replaced in early April
2. The recently installed litter bin by the Skateboard Ramp had also been pulled out of the ground. Update: Bin has been concreted in again!
3. It was reported that there had been thefts of mobile phones and handbags from recent Village Hall events.
4. The burnt out car along Wardington Road was in Cherwell District.
Meeting closed at 9.10 pm.
The next meeting will be held on 5th April 2004 at 7.15pm.
pcmn079/ss 28/03/04