CHACOMBE PARISH COUNCIL
Minutes of the Parish Council Meeting held on Monday, 2nd October 2006 at 7.30pm in the Village Hall.
Present: Cllrs. Harper, Jones, Wyatt, Gliwitzki, Offers, White, Coates, Ware and Clerk.
Apologies: Cllr. Roche
Public Time.
Mrs Joan Boyles had lived in the village all her life and knew Mr & Mrs Bennett and thought that it would be nice if Berry Close (the field left to the village by Mrs Bennett) could be developed as a memorial garden. She suggested that rather than a formal garden, it should be more informal with wild flowers, bulbs and shrubs.
Since the introduction of the twin bin scheme at the beginning of October Mr Gliwitzki wanted to know if it was possible for the black bins to be emptied every week rather than every two weeks.
Minutes of previous meeting on 4th September: adopted and signed.
Matters arising
1.1 Proposed bollard in Middleton Road. Although Mr Bloxham had raised his concerns about the proposed siting of a bollard in Middleton Road, near the junction with The Ring, it was agreed that the Council would pursue NCC to get the quote for doing the work.
1.2 Parking in Middleton Road. The Clerk had contacted the Police who had seen the offending vehicle and stated that it was not considered a danger to other road users.
1.3 Planning Applications: Confirmation from SNC that S/2006/0685/P for embankments to form temporary flood storage area to alleviate flooding including associated works and including an Environmental Impact Assessment on land north of M40 in the vicinity of the A361 has been given permission for development but plans have been shelved due to lack of funding from DEFRA.
Permission has been given for S/2006/1007/P for change of use from storage of ceramic tiles, classic cars, motor homes and caravans to storage of equipment by Mr & Mrs Heath t/a DH Bodycraft for use in association with their existing adjoining site, and the storage of domestic appliances.
Finance
Expenditure Income
101232 Clerkıs expenses £41.23
101233 Village Hall hire £8.00
101234 ABB £122.39
101235 Chacombe Chimes £780.00
101236 Clerkıs salary £620.00
Authorise:
BDO Stoy Hayward £141.00, D Cochrane £190.33 and Victim Support £50.00
³Clerks & Councils Direct² September 2006
The North Oxfordshire PCT Partnership Annual Report 2005 - 2006
NALC Village Viewpoint Autumn 2006
SNC i) Electoral register monthly update
ii) Quarterly report April June from Animal Welfare Officer
NCC i) VSSU Support for community groups newsletter
Brochure: Glasdon litter bins
Agenda
3.1 Audit ı05 ı06
The Audit for year ending 31st March 2006 had been concluded with no matters needing to be brought to the attention of the Council. An invoice for £141.00 had been received and this would be paid
3.2 Planning Applications:
Cllr. Offers withdrew from the meeting at this point. The Council had no objections to
S/2006/1208/P for a single storey rear extension and conservatory at 7 Silver Street.
3.3 Victim Support request for donation
Cllr. White proposed that the Council make a donation of £50 and this was seconded by Cllr. Wyatt
3.4 Community Plan
The Open Meeting took place on Thursday, 28th September in the Village Hall. Cllrs. Harper and Jones opened the meeting and explained the background to the decision made by the Parish Council to support the development of a Parish Plan. A similar exercise had been carried out in January 1997 with the Parish Portrait Questionnaire which had produced a good understanding of the village and the wishes of its residents. Although some improvements were made in the village as a result of the findings of the questionnaire, the development of a formal Parish Plan was not taken forward. The Parish Council now wishes to develop such a plan so that it might be used to influence how the village develops in the future.
Kathryn Smith of Northamptonshire ACRE then explained the history behind the Government's move towards the development of Parish Plans and the process required to complete the document. Having determined that the development of a Parish Plan was something that Chacombe wished to do, it was decided that the Steering Group for the time being would comprise of those residents who had attended the meeting; all of whom expressed a willingness to help. Mr Steve Randles was co opted to lead the steering group.
For a parish of our size a grant of £1000 is available through NACRE to help fund the process, on condition that there is some free local help and some financial support from the Parish Council.
Kathryn suggested four areas that people in the village might be interested in or concerned about. Individuals would be co-opted to lead each of these topics. It was also agreed that a Future Needs Day would be organised. When, where and what subjects should be dealt with on that day and how should we deal with them are just some of the issues that need to be considered. The next meeting has been arranged at theGeorge & Dragon at 7.30pm on Wednesday 4th October.
3.5 Budget ı07 08
The Clerk had drafted a budget and this was discussed. It is anticipated that the budget will be formally adopted at the next meeting
3.6 Berry Close
Cllrs. White and Jones withdrew from the meeting because of a prejudicial interest. The Council had been informed that Mr White may be able to claim an Agricultural Holdings Tenancy. If this is the case then this is a tenancy for life and in some cases can be passed on to future generations. At this stage, the implication of how this could affect the future of Berry Close is not clear.
AOB
1. Although the silted drains had been identified with yellow spray paint had they been cleaned out?
2. Many of the contact details on the website were now out of date. The Clerk has been working on up-dating them and those that had been updated would be forwarded to Cllr Jones.
There being no further business the meeting closed at 8.40 pm
The next meeting will be held on 6th November 2006 at 7.15pm.
Pcmn110/ss 30/10/06